1. Inbound Warehouse Process

Purchase Order

The process normally begins with a purchase order. It records the products ordered from a supplier, together with quantities, costs and expected delivery dates.

Warehouse Receipt

When the goods arrive, a warehouse receipt is created to record the items being received. When appropriate, several purchase orders can be combined into a single warehouse receipt.

Warehouse Put-away

After the goods are received, the warehouse put-away document tells warehouse staff where each item should be stored. Business Central can suggest suitable bins based on the location and bin setup.

Storage Bin

Once the put-away is registered, the inventory becomes available in its assigned storage bins. Users can then see exactly where stock is held within the warehouse.

2. Internal Warehouse Movements

Movement Worksheet

The movement worksheet is used to plan stock movements within a warehouse. It is particularly useful for reorganising inventory, replenishing picking areas or moving stock into more suitable bins.

Warehouse Movement

A warehouse movement provides instructions for moving items from one bin to another within the same location. Registering the movement updates the quantities held in each bin.

Internal Put-away

An internal put-away can be used when inventory already exists at a location but still needs to be placed into warehouse bins. This is useful when stock enters the warehouse outside the standard purchase receipt process.

Internal Pick

An internal pick allows warehouse staff to collect inventory for an internal purpose rather than a customer shipment. Examples include production, testing or internal consumption.

Transfer Order

A transfer order manages the movement of inventory between two Business Central locations. It records the transfer-from location, transfer-to location and the items being moved.

Transfer Shipment

The transfer shipment confirms that the inventory has left the source location. The items are then recorded as being in transit until they arrive at the destination.

Transfer Receipt

The transfer receipt confirms that the stock has arrived at the destination location. Depending on the warehouse setup, the received items may then require a warehouse put-away.

3. Outbound Warehouse Process

Sales Order

The outbound process usually starts with a sales order. It records what the customer has ordered, where the goods should be delivered and the agreed pricing.

Warehouse Shipment

The warehouse shipment brings together the items that need to be dispatched. Depending on the operation, it can contain lines from one sales order or several sales orders.

Warehouse Pick

The warehouse pick tells staff which items to collect and which bins to take them from. Registering the pick confirms that the goods have been moved to the shipping area.

Posted Warehouse Shipment

Once the goods leave the warehouse, the shipment is posted. Business Central updates the related inventory and order records and creates a posted warehouse shipment for future reference.

A Typical Business Central Warehouse Flow

The standard warehouse process can be summarised as follows:

• Inbound:
  Purchase Order → Warehouse Receipt → Warehouse Put-away
• Internal movement:
  Movement Worksheet → Warehouse Movement
• Between locations:
  Transfer Order → Transfer Shipment → Transfer Receipt
• Outbound:
  Sales Order → Warehouse Shipment → Warehouse Pick → Posted Warehouse Shipment

Choosing the Right Warehouse Setup

Not every business needs to use every warehouse document. A smaller warehouse may receive and ship goods directly from purchase and sales orders. A larger operation may use warehouse receipts, put-aways, picks, shipments and bin-directed movements to maintain tighter control.

The right setup should reflect how the warehouse operates in practice. Adding more documents does not automatically improve the process. Each document should provide a clear operational benefit and make the work easier to manage.

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What the Payables Agent Does

The Payables Agent assists finance teams by:

• Automatically capturing vendor invoices (PDFs, emails, scanned documents)
• Extracting invoice data such as vendor, amounts, dates, and line details
• Matching invoices against purchase orders and receipts
• Flagging discrepancies and exceptions for user review
• Preparing invoices for posting and approval

Key Capabilities

• AI-driven document recognition
  Uses Microsoft AI to read and understand invoice layouts without rigid templates.
• PO and non-PO invoice support
  Handles both purchase order–based invoices and direct (expense) invoices.
• Validation and error detection
  Identifies mismatches in quantities, prices, totals, or vendors before posting.
• Human-in-the-loop control
  Users remain in control—AI suggests, users review and confirm.
• Seamless Business Central integration
  Works directly within existing purchasing, payables, and approval workflows.

Business Benefits

• Faster invoice processing cycles
• Reduced data entry and manual errors
• Improved AP accuracy and audit readiness
• Better scalability for growing finance teams

Important Considerations

• The Payables Agent assists, it does not fully replace AP users
• Data quality (vendors, items, G/L setup) directly affects accuracy
• Best results are achieved when PO processes are well-structured

Business Central Consultant Insight

For Business Central partners and support teams, the Payables Agent is most valuable when:

• Clients process high invoice volumes
• There is a mix of PO and non-PO invoices
• AP teams want productivity gains without heavy customization

It should be positioned as an operational efficiency tool, not a full autonomous AP solution.

Watch this video for more knowledge. Video Credit & Copyrights: Microsoft, Søren & José 

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This design refresh isn’t just cosmetic; it symbolizes Microsoft’s broader vision of creating collaborative, AI-powered experiences and maintaining a unified brand identity across all its business applications and services.

Starting with the next Business Central release, users will begin to see this new icon appear throughout the product, aligning with Microsoft’s modern design language and its ongoing commitment to innovation.

Stay tuned as this change makes its way into your Business Central environment in the upcoming updates!

The post Same Power – New Look appeared first on Practical guidance for Microsoft Dynamics NAV, Business Central and integrations.

How to Use the Search Tool

Using the search tool is simple and intuitive:
1. Click on the Search icon or press F3 on your keyboard.
2. In the search box, type the text you want to find. You can enter letters, numbers, and symbols.

The search tool scans all fields in your records, matching your input regardless of case (it’s case-insensitive) and locating matches whether they appear at the beginning, middle, or end of a field.

What Can’t Be Searched?
While the search tool is robust, it has some limitations. It won’t match values in::
– Images
– BLOB fields
– FlowFilters
– FlowFields
– Other non-table fields

Legacy Search: Available in versions up to Business Central 2024 Release Wave 1, this older method finds only records with the exact words you type, in the exact order.

Modern Search: Introduced in newer versions, modern search is faster, more flexible, and forgiving about word order.

Read more about Business Central Legacy Search vs Modern Search : https://learn.microsoft.com/en-us/dynamics365/business-central/ui-enter-criteria-filters?wt.mc_id=d365bc_inproduct_page#searching

Now let’s see the demo:

What you think? 🙂 That’s all for now, Readers! Keep an eye out for my next post.

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This new functionality makes it easier and faster for users to upload files, as they no longer need to navigate through file folders to find the file they want to upload. Instead, they can simply drag and drop the file directly onto the dialog, saving valuable time and effort.

This feature is particularly useful for users who frequently upload files, such as invoices or receipts, as it streamlines the process and improves productivity. It also reduces the risk of errors, as users no longer need to manually select files and navigate through file folders.

Overall, this new feature is a welcome addition to Microsoft Dynamics 365 Business Central, and will undoubtedly improve the user experience for many users.

The post Boost Your Productivity with Microsoft Dynamics 365 Business Central’s New Drag and Drop File Upload Feature (2023 Wave 1 Release) appeared first on Practical guidance for Microsoft Dynamics NAV, Business Central and integrations.

Let’s see what we can do and the available events.

What Microsoft Says;

Business value

Tailor Shopify Connector to address the specific needs of your business.

Feature details

Shopify Connector has been non-extensible, but we’re changing that. We’re offering a few points of extensibility. We’ll keep the number of points to a minimum so that we can follow the rapid development on the Shopify side without introducing breaking changes.

We’re opening for extensibility for specific scenarios, based on feedback from our partners and customers. Please share your scenarios as comments to the following product suggestion: Allow extensibility of the new Shopify Connector Extension.

Relnotes (no date) Shopify connector becomes extensible, Microsoft Learn. Available at: https://learn.microsoft.com/en-us/dynamics365/release-plan/2023wave1/smb/dynamics365-business-central/shopify-connector-becomes-extensible (Accessed: May 26, 2023).

Let’s see what Microsoft says in technical perspective.

Let’s take Table 30127 as an example; We can see Access has set as Internal; Microsoft will remove this property with next release.

So, what we need to do, add the dependencies and extend the tables, pages

Not only the tables and pages, Microsoft is planning to provide access to Events. You may find this information from Objects expected to become public

Few examples of extensibility can find here; Extensibility Example

But extensibility might be limited, so we all can submit improvements directly through https://aka.ms/bcideas

What you think? 🙂 That’s all for now, Readers! Keep an eye out for my next post.

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